Location: Irvine, CA

About the Company

Phoenix Capital Group is a privately owned oil and gas investment firm focused on mineral rights and leasehold acquisitions. Phoenix Capital Group is pursuing an aggressive growth strategy and is pioneering a one-of-a-kind business model within the energy sector. Founded in 2019, our executive team has decades of industry experience. We are headquartered in Denver, CO, with additional offices in Irvine, CA, Dallas, TX, Casper, WY, and Fort Lauderdale, FL.

Reporting To

Aubrey Kofoed – Senior Operations Manager and Direct Manager

Job Description

We are looking for an Office Manager to directly support the Operations Department and Acquisitions Team while interfacing with all the various departments in the company. This role will coordinate all administrative duties and office procedures, ensuring the workplace operates smoothly and efficiently. The person who fills this role will learn the business through daily coordination with the Senior Operations Manager and will be expected to have a detailed working knowledge of all departments. This role will be critical in the growth of the business and will get exposure to every facet of the company. The ideal candidate for this role can think outside of the box and is very detail-oriented. You will be given all the training and tools needed to do this job efficiently, and your success will be up to you.

Major Responsibilities/Accountabilities:

• Answer incoming calls and directing as necessary
• Manage physical and online filing systems
• Monitoring and ordering office supplies as well as ordering new electronics and furniture as needed
• Ensure the office is organized and maintained efficiently
• Manage and maintain the kitchen snack + beverage supplies
• Work alongside the other Office Managers in various states to ensure the flow of daily operational business
• Daily management of incoming and outgoing mail + packages
• Use Salesforce and associated applications to generate business-critical documents
• Data entry and data management in company’s proprietary database
• Assemble custom packets and ensure they are delivered to clients
• Assist in direct mail marketing campaigns
• Conduct client account research
• Work with Acquisition Team to facilitate transactions with their clients
• Assist the Finance Team as needed
• Create and monitor business lunch food orders and deliveries
• Plan and schedule monthly office events and facilitate in planning the annual holiday event within a given budget

Required Skills:

• AS Degree – Open to all majors
• Detail orientated
• Strong MS Office skills
• Excellent written communication
• Strong verbal communication with the ability to adapt depending upon audience
• Highly motivated
• Ability to meet deadlines
• Willingness to learn a new industry
• Flexible with the ability to prioritize multiple tasks simultaneously
• Strong problem-solving skills and attention to detail

Phoenix Capital Group offers competitive compensation, potential for profit sharing, a start-up culture, and substantial growth opportunities.

This Job Is Ideal for Someone Who Is:

• Dependable — more reliable than spontaneous
• People-oriented — enjoys interacting with people and working on group projects
• Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
• Detail-oriented – ability to focus on the details of work and be able to see the bigger picture
• Achievement-oriented — enjoys taking on challenges, even if they might fail
• Autonomous/Independent — enjoys working with little direction
• Innovative — prefers working in unconventional ways or on tasks that require creativity
• High-stress tolerance — thrives in a high-pressure environment

Job Type: Full-time

Pay: $65,000.00 – $75,000.00 per year

Schedule: Monday to Friday 9AM – 5PM

Supplemental pay types: Bonus pay

Experience: Excel: 1 year (Preferred)

Work Location: Irvine / Newport Area

Ergonomic Workspace: Yes

Work Remotely: No

Benefits

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance
• Paid time off
• Paid Company Holidays
• Bonus Potential